Application Guide for 2023 - 2024

Before starting the application process, please make sure to review our Admissions Policy, in particular the sections on Eligibility Requirements and Application Timing. If you are unsure about whether your child is eligible for admission or have questions regarding any other aspect of the admissions process, please contact our Admissions Office at admissions@yis.ac.jp or +81(0)45-622-5590.

For families that do not have any children enrolled at YIS, when you are ready to start the applications process, go to our Pre-application Form to provide some basic information regarding your child(ren) who wish to apply and your family and to create an account for the Admissions Portal. After setting up your account, you will return to the portal to complete a few additional steps and submit the pre-application.

For families that already have a child/children enrolled at YIS and wish to apply for another child, please log into your Veracross Parent Portal, click on the "Change Portal" tab at the top-center of your screen (displayed beside the "Parent Portal" logo), then click on the "Admissions" icon in the dropdown menu that appears. Your application process will then begin in the Veracross Admissions Portal.

Once you have completed all the requested information for the pre-application, our Admissions Team will review your submission to confirm eligibility to apply and any additional information that may be required. Should we have any questions regarding eligibility, we will follow up with you by email. If there are no issues regarding eligibility, we will notify you to return to the Admissions Portal to complete your application.

When you return to the Admissions Portal, you will see a further checklist of forms to fill out and documents to upload. This may take some time to complete, as we wish to get as full a picture as possible about your child(ren) to ensure their suitability for our learning program and our ability to support and help them thrive at YIS. You will also be guided in this process to provide names and email contact information for the teachers and/or other school staff at your child(ren)’s current schools who will be providing confidential recommendations directly to us via online forms. In order to complete the application stage so that we may begin screening your application, you will also need to pay the non-refundable ¥35,000 Application Fee via secure online payment by credit card. 

Once you have completed all application checklist items and paid the Application Fee, our Admissions Team will review your application and notify you of our admission decision via email and the Admissions Portal. See the Application Timing section for details regarding notification timing, which varies based on location and grade level of applicants, entry date and other factors. Decisions may include an offer of admission, denial of application, placement in a wait pool or request for additional screening.

Our decision letter will be posted in your Admissions Portal. If you receive an offer of admission from us, you will see a link there asking you to confirm acceptance of the offer. Depending on the time of the year, once you accept the offer you may also be directed right away to a link to begin our online enrollment process. We normally open up online enrollment in mid-March for children entering in the succeeding school year. If you receive an offer of admission before that time, we will notify you by email when online enrollment is ready to be accessed.

For the online enrollment process, you will be asked to view and confirm household information, including emergency contacts; acknowledge various school policies and indicate permissions; and complete an enrollment agreement. You will also receive an invoice and information for paying the non-refundable Registration Fee. After completing the online enrollment process and paying the one-time, non-refundable Registration Fee, enrollment will be complete.