Dear YIS Community:
I would like to inform you that the Annual General Meeting (AGM) of Yokohama International School will be held on Thursday, November 16, 2017, in the Auditorium, commencing at 7:30 PM. Those eligible to attend the meeting are parents or legal guardians of students, graduates who have attained at least the age of 25 years, faculty members, members of the Board of Trustees, and members of the Board of Directors, all of whom may vote on items on the agenda.
The agenda for the AGM will include:
1. Approval of the minutes of the previous AGM
2. Chairman's report
3. Head of School's report
4. Financial report
5. Election of members of the Board of Directors
6. Questions and comments
Although the official function of the AGM is limited to election of members of the Board of Directors, the floor will be open for questions and comments, which we certainly welcome.
The Board of Directors is composed of eleven members – the Head of School plus ten members elected from the community other than faculty. The primary duties of the Board are to manage the business affairs of the school and to establish policies for the operation of the school. The day-to-day running of the school, including the development and implementation of the curriculum, are entrusted to the Head of School, our other professional administrators, and the faculty.
Directors' terms are for three years. Those eligible to stand for election are parents of the students of this school, persons of knowledge and experience, and graduates of YIS who have attained the age of at least 25 years. Please note that each person wishing to stand for election requires both a nominator and a seconder. This year there are three positions up for election in conjunction with the ending of the term of office for Mr. Arun Bajaj, Mr. Rob Claar and Mr. Markus Hamburger. All three are standing for re-election, and other candidates may also be considered. You may vote for up to three candidates.
In addition, Ms. Katherine Davies, who was co-opted to the board member position vacated by Mr. Kurt Bergquist in February 2107, will stand for confirmation to fulfill the remainder of that term through December 2018.
If anyone is interested in standing for the Board of Directors please email Craig Coutts (email@example.com) or myself (firstname.lastname@example.org) with a short bio and a few words on why you would like to serve by October 25. We also have openings on the Board of Trustees. Please give either one of us a call for greater detail on how these bodies operate and how the election process functions. See also www.yis.ac.jp/about-us/governance.
We strongly encourage all eligible YIS community members to attend the AGM in person. However, if this is not possible, you may cast an advance proxy ballot in the school office or assign your full voting proxy to an eligible member who will be attending the meeting. Proxy documents, along with a list of the nominated candidates for the Board of Directors and their biographies, will be sent in early November. Nominations may also be made from the floor during the meeting.
Should you have any questions about the AGM procedures, please contact Ms. Akemi Watanabe in the school office. I look forward to seeing you on November 16th.
Chairman, Board of Directors
Yokohama International School