Fees & Financial Regulations
Fees for the 2013-14 School Year
| Annual Tuition Fees*:
|| First Semester
|| (Due Jul. 31, 2013)
|| (Due Dec. 6, 2013)
| Early Learning Center - 3-Day Full-Day**
| Early Learning Center - 5-Day Half-Day
| Early Learning Center - 5-Day Full-Day
| Elementary School
| Middle School and High School
| Other Fees*:
| Application Fee
||Bank transfer/cash: ¥20,000
| Credit card online: ¥22,000
| Registration Fee
|| (One-time, non-refundable)
| Grade 12 Graduation Fee
|| (Grade 12 students only)
*All fees are per student and payable in Japanese Yen only. **Option only for ELC 1 class (3-year-olds)
1. Applications will only be considered received and valid upon receipt of a non-refundable application fee (20,000 yen per student for payment by bank transfer or cash in person; 22,000 yen per student for credit card payment online), which should be submitted to the school at the time of application.
2. To acknowledge acceptance and confirm enrollment, parents/guardians of all newly accepted students are required to pay a one-time, non-refundable registration fee of 800,000 yen per student and complete an online enrollment agreement. The invoice for this fee is mailed along with the official letter of acceptance and is due within 30 days, or before the student’s first day of attendance, whichever comes first. If the fee is not paid within 30 days of invoice date, space cannot be guaranteed. If parents/guardians of an applicant who is accepted for enrollment in the first semester of a school year request that enrollment be deferred until January or some other time later in the school year, a place may be reserved only if there is sufficient capacity in the applicable grade level and the registration fee is paid upfront within 30 days of original invoice date. Again, the registration fee is non-refundable and will not be returned if the student fails to enroll during the school year for which she/he applied. Enrollment more than two school years after the originally requested date of enrollment requires reapplication.
3. Tuition fees will be billed by semester in two equal payments due, respectively, on July 31, 2013 and December 6, 2013. All fees for new students, including tuition fees, must be settled prior to commencement of classes.
4. For enrollment of students entering school after the Mid-Semester Break in the fall (Oct. 21 - 25, 2013) or after the Spring Break (March 27 - April 4, 2014), tuition is calculated based on quarters. Attendance for any portion of a quarter necessitates payment for the entire quarter. Tuition fees for such students are due and payable in full within 30 days of receipt of invoice.
5. With the exception of the application fee, which may also be made by credit card (online applications only) or by cash in person, all payments must be made in full by bank transfer to the school's bank account listed on the invoice. To ensure payments are properly credited to the designated student, it is vital that all payments include the full name of each student. (Please note that bank transfer charges are the responsibility of the individual or company transferring the funds.)
6. For official receipt of bank transfer, the bank’s official receipt stamp should be requested at the time of the transfer. Alternatively, a transfer confirmation slip/receipt or a computer printout of the transfer receipt along with the invoice should be retained.
7. A late charge of 2% per month will apply to any unpaid fee amounts more than 30 days overdue.
8. Students with outstanding accounts (i.e., unpaid fees more than 30 days overdue) may have their school attendance privileges revoked by the school and will not be guaranteed a place in the subsequent semester and beyond until such time as their account is made current or an acceptable plan for payment arranged with the Business Office. Returning students must clear all outstanding accounts before being allowed to enroll for a subsequent semester. Transcripts, grade reports, transfer documentation and other official records may only be released upon receipt of full payment (including any late payment penalties) of all outstanding fees.
9. In mid-March parents/guardians of all enrolled students will be sent a reenrollment deposit invoice of 250,000 yen per student, which must be paid by April 15th in order to guarantee a place for the following school year. An online re-enrollment agreement must also be completed at this time. The re-enrollment deposit will be applied to the new school year’s first-semester tuition fee. Places cannot be guaranteed in the new school year for students whose parents/guardians do not pay the deposit and complete the re-enrollment agreement by April 15th. Any outstanding charges, including late fees, must be settled before the reenrollment deposit is recognized. If parents/guardians pay the deposit but subsequently withdraw their child(ren) prior to the start of the new school year, the deposit will be refunded minus an administrative fee based on the date they submit a formal notice of withdrawal to the School Office. (See the following schedule)
(250,000 yen per child)
| Date Withdrawal Notice Received by School Office
|| Administrative Fee
| Amount to Be Refunded (per deposit)
|April 16 - 30
|May 1 – 31
|June 1 – 30
|July 1 -31
|August 1 or later
YIS will assume that students whose parents/guardians do not pay the deposit by April 15th will not be returning to school the following school year. If parents subsequently request reenrollment, such requests will be considered subject to space availability and payment of an administrative fee of 75,000 yen per child for reinstatement.
10. Parents planning on withdrawing their children from YIS during or at the end of any semester must notify the School Office in writing at the earliest opportunity by submitting a Withdrawal Notice form. Students withdrawing before the end of a semester will be charged full-semester tuition if they have attended more than 5 school days from the beginning of that semester. For billing purposes, the first semester of the 2013-14 school year begins August 26, 2013 and the second semester January 6, 2014.
11. Expenses for school-related PE uniforms (which can be purchased at the School Store) and cafeteria service (payable directly to the food service provider) and some extracuricular activity-related travel are paid separately.
12. YIS absorbs costs relating to the IB, IGCSE, and PSAT external examinations (with the exception of re-sits), as well as school medicals and most field trips.
13. Parents/guardians of students are ultimately responsible for timely payment of all school fees, even in the case where an employer may be paying the fees on their behalf.
YIS is a not-for-profit educational institution that relies almost entirely on annual tuition fees to cover operating expenses. The school is subject not only to the increasing cost pressures of operating in Japan but also to competitive forces in the wider international schools market. Parents should therefore anticipate some level of increase in annual tuition fees, and financial donations to help enhance school programs and facilities are gratefully accepted.
Scholarships are granted to students whose parents are employed by companies that join our Corporate Contribution Program. Please call the Business Office for further information.